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Job Description
| ASSISTANT EVENT COORDINATOR |
Job Code: 8189
Pay Grade: 013
FLSA Status: Exempt
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| General Functions |
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The Assistant Event Coordinator will coordinate small events acting as a liaison between users of the Convention Center and the Center's operational departments. This will also include gathering event information from clients, produces event outlines, coordinates equipment usage, resolves contractual matters and monitors events in progress.
Work is performed using independent judgement under the supervision of the Event Management Administrator and is reviewed on a regular basis through observations and results achieved.
Assists Event Coordinators and Supervisor of Event Coordination with large and/or complex events as assigned to include assistance with hours of coverage, monitoring events in progress, and data input.
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| Representative Duties /Assignments |
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- Coordinates assigned events within the Orange County Convention Center to include event outlines, equipment coordination, monitoring events in progress, customer service and relations, and contractual matters.
- Enforces written policies and procedures of the Center and exercises independent judgment in all activities with clients, event patrons and general public.
- Reviews lessee's contract to ensure dates, times, facilities and equipment provided are correct and contractual provisions have been fulfilled.
- Performs as liaison between users of the Orange County Convention center and the Center's Staff.
- Produces an event document including schedules, department instructions and diagrams, utilizing industry specific software.
- Issues event schedules, set up and service requests to the Center's operational departments and in house service providers.
- Conducts pre-convention meetings with Center divisions, clients and their vendors.
- Performs other duties as assigned.
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| Minimum Qualifications |
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Bachelor's degree in Hospitality or related and one year of work experience in the hospitality industry; or an equivalent combination of education, training and experience. |
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| Preferences |
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- Customer Service and event planning.
- Proficient in Microsoft Office
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1/5/2018
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