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Job Description
| CONTRACT ADMINISTRATOR |
Job Code: 8009
Pay Grade: 015
FLSA Status: Exempt
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| General Functions |
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This position performs professional and administrative duties in the development, coordination and maintenance of contracts.
Duties are performed under the general supervision of the assigned supervisor who reviews performance through conferences and analyses of completed assignments.
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| Representative Duties /Assignments |
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- Formulates and prepares Requests for Proposal for Professional Services and Invitations for Bid for construction and capital improvement contracts.
- Schedules and participates in pre-bid/proposal conferences, meetings and oral presentations.
- Formulates and prepares Board agenda items, construction contracts, contract amendments, task authorizations, and change orders.
- Evaluates construction bids and proposals to determine most responsive and responsible submittal. Evaluates professional services proposal responses, pricing data, scope of services and contract terms.
- Serves as division representative in meetings with professional service firms on selection criteria and evaluation process. Interacts with consultants, contractors, vendors and using divisions on document preparation, policies and procedures.
- Reviews negotiated change orders to track percent of contract price increase and reviews amendments/task authorizations and pay requests for conformance to contract terms and fees.
- Formulates standard contract terms and conditions.
- Develops and maintains procedures and database for contract administration, monitoring, and tracking of professional service and construction contracts.
- Reviews insurance, bid bonds, performance and payment bonds to ensure and verify financial viability and solvency of insurers and sureties.
- Assists divisions in developing award criteria and negotiation of prices for professional service contracts.
- Performs other related duties as assigned.
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| Minimum Qualifications |
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Bachelor's degree from an accredited institution in Business Administration, Public Administration or a closely related field and two years of experience preparing and/or monitoring contracts. Work experience in a closely related field may be substituted for the required degree on a year-for-year basis.
ISS
Bachelor's degree from an accredited institution in Business Administration, Public Administration or a closely related field and two years of experience preparing and/or monitoring contracts to include one year in the public sector. Work experience in a closely related field may be substituted for the required degree on a year-for-year basis.
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| Preferences |
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(Excluding ISS)
Experience preparing and/or monitoring contracts in the public sector. |
6/4/2015
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