| MEDICAL / FORENSIC RECORDS COORDINATOR |
Job Code: 4097
Pay Grade: 011
FLSA Status: Non-Exempt
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| General Functions |
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Performs work involving the coordination and quality control of all medical clinic and/or medical examiner records. Coordinates the organization and processes of all medical/forensic records and complies with all departmental policies and procedures established for records management. Work is performed under the direction of the Medical/Forensic Records Administrator or Program Manager. |
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| Representative Duties /Assignments |
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Duties will vary based on area of assignment.
- Establishes and maintains chart flow for efficient and effective work processing. Functions as a team leader, coordinating with unit supervisors, medical personnel, department staff and photographic laboratories to provide accurate and complete medical/forensic records.
- Maintains an accurate filing system of medical, case, photography and imaging records and is responsible for release of records while ensuring that file retrieval and chain of custody is maintained.
- Coordinates and performs records archiving processes and assures methods of retrieval. Maintains records of archived documents.
- Quality assurance functions include: reviewing files prior to finalization and release of records, verifying completion or identifying and documenting any exempt or confidential status; releasing copies of documents and images upon request under the Public Records law and Florida statutes and regulations governing release of information as authorized. Responds to subpoenas and conferring with records custodian.
- Keeps abreast of laws and regulations pertaining to medical records and responsibilities and Public Records Laws. Organizes educational presentation materials utilizing department records.
- Retrieves and organizes records for physicians in preparation for conferences, depositions, trials, grand jury sessions and hearings.
- Performs various record keeping duties, data entry and provides reports as required. Utilizes case/records tracking system and various other computer programs and applications in performance of duties.
- Performs other related duties as assigned.
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| Minimum Qualifications |
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Medical Clinic
Associate’s degree from an accredited institution in Health Information Management or Medical Records Administration.
Medical Examiner’s Office
Associate’s degree from an accredited institution in Health Information Management or Medical Records Administration.
Two years of working with Medical Examiner records and the release of such records at a Medical Examiner’s office may substitute for the Associate’s degree.
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| Preferences |
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Medical Clinic
Registered Health Information Technician (R.H.I.T.) certification |
