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FLORIDA Interoffice Memorandt I. CONSENT AGENDA COUNTY ADMINISTRATOR 8 November 24,2010 TO: Mayor Richard T. Crotty and the Board of County Commissioners . FROM: ~hardson,Manager, Purchasing and Contracts Division CONTACT: John Robb, Program Manager, Parks and Recreation Division PHONE: 407-836-6208 SUBJECT: Award of Invitation for Bids YIl-1l4-PD, Bermuda Turf With and Without Installation RECOMMENDATION: Approval to award Invitation for Bids Y11-114-PD, Bennuda Turf With and Without Installation, to the low responsive and responsible bidder, Lake Jem Farms, Inc., for a I-year tenn contract in the estimated contract amount of $312,000. Further request authorization for the Purchasing & Contract Division to renew the contracts for four additional years. The Parks and Recreation Division anticipates that the entire contract amount will be ordered on an annual basis. The Parks and Recreation Division and the Business Development Division concur with this recommendation. PURPOSE: This contract will provide materials, labor and resources necessary to supply and/or install Bennuda sports turf, including field preparation. DISCUSSION: Four bids were received in response to this Invitation for Bids. The bids were evaluated for price, responsiveness and responsibility. A ward is recommended to the low responsive and responsible bidder Lake Jem Farms, Inc. John Deere Landscapes was detennined to be non-responsive due to their failure to bid on all line items as required by the solicitation. A bid tabulation is attached. 76


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