F L O R I D
November 8, 2007
. CONSENT AGENDA
Mayor Richard T. Crotty
"\ and the Board of County Commissioners
jjfo" Johnny Richardson, Manager, Purchasing and Contracts Division
CONTACT: David Roussel, Manager, Fleet Management Division
Award of Invitation for Bids Y8-116-JS, Road Tire Service and
Approval to award Invitation for Bids Y8-116-JS, Road Tire Service and Replacement, to
the low responsive and responsible bidder, Action-Gator Tire, in the estimated annual
contract award amount of $303,540. Further request authorization for the Purchasing and
Contracts Division to renew the contract for two additional 1-year terms. Funds are
available in account number 5530 043 2035 4164. The Fleet Management Division
concurs with this recommendation.
Due to projected usage the Fleet Management Division anticipates that the entire
estimated contract amount will be ordered during the initial contract term.
Road tire service and replacement is used to respond to county vehicles that experience
flat tires which must be repaired or replaced in the field including cars, trucks and heavy
Four bids were received in response to Invitation for Bids Y8-116-JS, and were evaluated
for responsiveness, responsibility and price. The bid submitted by Wingfoot Commercial
Tire Systems, LLC was deemed non-responsive due to their use of an incorrect bid
proposal form. The bid submitted by 3D Tire Company, Inc. appeared to contain an error
n the discount calculation.
This matter was brought to 3D's attention and they
confirmed the mistake. However, this deficiency cannot be corrected and the bid was
evaluated as submitted.
The low bidder, Action-Gator Tire, has provided this requirement in the past and has a
satisfactory record of performance. Recommendation for contract award is made to
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