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3OVERNMENT F    L    O    R    I    D A Interoffice Memoranch November 8, 2007 TO: I .  CONSENT  AGENDA COUNTY ADMINISTRATOR 5 Mayor Richard T. Crotty "\  and the Board of County Commissioners FROM: jjfo" Johnny Richardson, Manager, Purchasing and Contracts  Division CONTACT:    David Roussel, Manager, Fleet Management Division 407-836-8201 SUBJECT: Award of Invitation for Bids Y8-116-JS, Road Tire Service and Replacement RECOMMENDATION: Approval to award Invitation for Bids Y8-116-JS, Road Tire Service and Replacement,  to the  low responsive  and responsible  bidder,  Action-Gator  Tire,  in  the  estimated  annual contract award amount of $303,540.   Further request authorization for the Purchasing and Contracts  Division  to  renew  the  contract  for two  additional   1-year  terms.    Funds  are available  in  account  number  5530  043  2035  4164.    The  Fleet  Management  Division concurs with this recommendation. Due  to  projected  usage  the  Fleet  Management  Division  anticipates   that  the  entire estimated contract amount will be ordered during the initial contract term. PURPOSE: Road tire service  and replacement is used to respond to county vehicles  that  experience flat tires which must be repaired or replaced in the field  including cars, trucks and heavy equipment. DISCUSSION: Four bids were received  in response to Invitation for Bids Y8-116-JS,  and were evaluated for responsiveness, responsibility and price.  The bid submitted by Wingfoot Commercial Tire  Systems,  LLC  was  deemed  non-responsive  due  to  their  use  of  an  incorrect  bid proposal form.  The bid submitted by 3D Tire Company, Inc. appeared to contain an error i n   the  discount  calculation. This  matter  was  brought  to  3D's   attention   and  they confirmed  the mistake.   However,  this  deficiency  cannot be  corrected  and the bid was evaluated as submitted. The low bidder, Action-Gator Tire, has provided this requirement  in the past  and has a satisfactory  record  of  performance.    Recommendation   for  contract   award  is  made  to Action-Gator Tire. 34

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