F L O R I D
. CONSENT AGENDA
Mayor Richard T. Grotty
and the Board of County Commissioners
}hnny Richardson, Manager
sing and Contracts Division
Doug Brock, Manager, Fleet Management Division
Approval of Contract Y5-653-NW, Upgrade of Fleet Management Automated
Fuel Tracking System at Fueling Sites
Approval of Contract Y5-653-NW, Upgrade of Fleet Management Automated Fuel Tracking
System at Fueling Sites, with E.J. Ward, Inc., in the amount of $100,974. Funds are available
n account numbers 5530 043 2031 3810 and 1002 072 2908 3810. The Fleet Management
Division and the Roads and Drainage Division concur with this recommendation.
To upgrade the existing automated fuel tracking system at 13 County fueling sites. This
upgrade will replace the outdated terminal boards at each site and allow for continuous
automated fueling operations in the event of a communications system failure.
Fleet Management operates the County's automated fuel system that tracks and documents fuel
usage for County vehicles and equipment. Currently, there are 14 sites located throughout the
County that give employees accessible, local locations to fuel their vehicles and equipment
without having to return to one or two centralized sites.
The current fuel system was manufactured and installed in 1984 by E.J. Ward to operate 13 of
the sites and has served the County well for over 20 years. The fuel system's main server is
located at Fleet Management. These older sites require electricity and a constant, uninterrupted
phone line connection to facilitate communications with the main server to allow users to
dispense fuel. Whenever communications with the main server are disrupted, these sites cannot
operate automatically and must be staffed around the clock as was the case during the 2004
hurricanes. As a direct result, Fleet Management spent countless man-hours manually inputting
the fuel usage data from this period so it was properly documented. Recently, the same situation
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