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Job Description
| CONTRACT SPECIALIST |
Job Code: 8164
Pay Grade: 014
FLSA Status: Exempt
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| General Functions |
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Performs professional work developing, monitoring and reviewing of leases and addendums to ensure the space, dates, rates, concessions, special language and policies have been incorporated into the lease agreement. Ensures the lease agreements protect and represent the County's and the Center's liability needs and concerns. Works with Orange County Risk Management, the Center's clients, general service contractors and event security staffing companies to ensure accuracy of insurance documents to protect the interests of the County and the Center.
Work is performed with independence under the direction of the Lease Administration Supervisor and is evaluated for compliance and accuracy.
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| Representative Duties /Assignments |
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- Develops, creates and evaluates lease agreements and addendums to ensure compliance with current booking guidelines, approval processes and operational policies of the Center.
- Ensures booking information and contractual data are in compliance with operating procedures within the booking software system.
- Works closely with Account Executives to ensure accuracy of lease documents and to reach contract resolutions with Center's clients.
- Develops, monitors and reviews insurance, indemnification and operational language in client lease agreements within the Fiscal and Operations Support Division and other center divisions.
- Assists center staff in understanding the special terms outlined in the contract committee minutes.
- Ensures signed lease agreements, rental deposits, addendums and other required documentation are received on a timely basis and clients are in compliance with the terms of their lease.
- Collects and reviews insurance certificates on a timely basis from clients, General Service Contractors, Event Security Staffing Companies and other vendors to ensure insurance certificates include Additional Insured Endorsements, Waivers of Subrogation for General Liability and Worker's Compensation and any other requirements from Orange County Risk Management.
- Analyzes special studies and research projects to evaluate the policies and procedures of other convention centers and provides updates to management staff as needed.
- Reviews current procedures, recommends changes and implements new procedures to ensure protection for the County and the Center.
- Assists supervisor with contract committee meetings including preparing the agenda and scheduling meetings.
- Performs analytical analysis on contract committee agenda items in preparation for the meeting and maintains contract committee minutes and other documents electronically in the Center's software system.
- Maintains electronic documentation of follow up with clients, traces, emails, correspondence, contract committee minutes and appropriate insurance documentation in the Center's software system.
- Performs other related duties as assigned.
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| Minimum Qualifications |
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Associate's degree from an accredited institution in Event Management, Hospitality, Business, Accounting or closely related field; and two years of experience in contract administration, insurance, business administration or an equivalent combination of education or experience. |
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| Preferences |
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Experience in hospitality and sales/event management. |
3/8/2022
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