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Job Description
| MEDICAL UNIT SECRETARY, CORRECTIONS - 12 |
Job Code: 2867
Pay Grade: 81D
FLSA Status: Non-Exempt
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| General Functions |
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Coordinates the management of all medical record transactions, including lab, pharmacy, x-ray, progress notes, orders sheets and all other papers that require filing and/or processing. Provides clerical support to the clinic.
Work is performed under the general supervision of assigned supervisor and is reviewed through reports, logs and conferences for accuracy and achievement of desired results
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| Representative Duties /Assignments |
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- Prepare charts for daily clinic appointments.
- Fax pharmacy orders to designated pharmacy.
- File and sort medical record forms into appropriate charts.
- Request records for daily inmate admissions.
- Verify medication sheet is complete with required signatures.
- Answer phone, direct calls and coordinate messages.
- Perform data entry, patient scheduling and statistic collection for census and services performed.
- Maintain and update the inmate dietary list.
- Coordinate the movement of medical records and pharmacy records between clinics when necessary.
- Responsible for medical records in the assigned clinic, including all filing, copying and distribution.
- Assist with the receipt and distribution of daily stat medication orders.
- Close out and audit records and coordinate the return of released inmates records to Medical Records.
- Work in other clinics as needed.
- Other related duties as assigned.
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| Minimum Qualifications |
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Graduation from high school or equivalent and two years of clerical experience.
Must be able to work shifts, weekends and holidays.
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| Preferences |
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Medical record keeping or medical office experience, knowledge of medical terminology, computer literacy and customer service skills. |
5/23/2002
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