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This position is responsible for providing highly complex and specialized administrative assistance in County Administration Office and support the offices of Economic Development, Legislative Affairs, and Chief Innovation and Emergency Technologies Officer. Provides assistance to other county staff and the general public regarding assigned programs, policies, and procedures. May serve as backup to the Administrative Assistant to the Chief of Staff.

Organizes and coordinates the joint activities of the state legislative delegation. Provides assistance and information to members of the delegation and their staffs, the offices of the Orange County Mayor and Board of County Commissioners, and the general public.

Work is performed with considerable independence and the exercise of independent judgment under the general supervision of the department manager or other designated supervisor.

Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification.

• Performs a variety of highly complex and specialized executive administrative functions, e.g., conducting research, preparing spreadsheets, word processing, reviews correspondences, record keeping, maintains filing system, prepare agenda materials and receives telephone inquiries.
• Coordinates special projects and completes special assignments, reports, presentations and correspondence where information and collaboration are required from various Division Managers and staff.
• Completes requisitions, purchase orders, delivery orders, receivers, and non-purchase orders on behalf of the departments the position supports.
• Tracks budgets, invoices, and encumbrances in coordination with the departments the position supports.
• Schedules and facilitates state legislative delegation meetings with citizen groups, private organizations and governmental entities. Attends such meetings when appropriate.
• Prepares digital information packets prior to Delegation meetings for all members of the delegation, including local bills, all necessary back-up materials and prepared presentations from participating individuals and entities. Assembles specially requested materials for legislative and public use. Coordinates legally required local bill advertising.
• Serves as recording secretary at official Delegation meetings.
• Maintains weekly/monthly calendars and schedules for the assigned supervisor(s).
• Coordinates and prepares agendas, e.g., scheduling, meetings, travel arrangements, conferences, and seminars.
• Provides information on and interprets County policies and procedures to County employees and the general public.
• Maintains strict confidentiality of information in the performance of job duties.
• Performs other related duties as assigned.

Associate’s degree from an accredited college or university and four (4) years of experience as an Administrative Assistant or an equivalent combination of education and experience.

Experience with legislative and political processes, protocol, Florida Statutes and general state laws.

Ability to multi-task and exceptional organizational skills.

Strong analytical, written and oral communication skills.