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Job Description
| EVENT & SPECIAL PROJECTS COORDINATOR |
Job Code: 2599
Pay Grade: 016
FLSA Status: Exempt
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| General Functions |
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This position plans major events, including news conferences for the Mayor and the Orange County Commissioners. This includes arranging, staffing, promoting and management of signature events. This position functions as staff/liaison to major events, initiatives and related committees.
Work is performed with independent judgment and self-initiative under general supervision of the Communications Manager.
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| Representative Duties /Assignments |
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- Develops and coordinates high profile special events and large community events involving the Mayor and/or the Orange County Board of County Commissioners.
- Serves as the lead for signature events and special projects, such as the State of the County and the Economic Summit as well as the Board of County Commission meetings and other special meetings. Special projects include the Mayor's Coffees, the Mayor's Annual Toy Drive and several parades.
- Works closely with the Facilities Management Division and Orange TV to oversee events that take place at the County Administration Center.
- Serves as the liaison during joint events between Orange County and other municipalities and organizations or special announcements.
- Coordinates speakers, event registration and catering orders, setup and clean-up, and other logistics for events and programs.
- Prepares communication materials including special events checklists and briefing sheets for events.
- Researching, writing and coordinating news releases, talking points, flyers, programs, PowerPoint presentations and other material as needed.
- Plans and implements event specific social media outreach as needed.
- Assists with special communications projects and other projects.
- Performs other duties as assigned.
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| Minimum Qualifications |
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Bachelors degree from an accredited institution in Public or Business Administration, Hospitality Management, Communications, or a closely related field and three years of progressively responsible experience in events planning, public relations, or media relations in a professional or business setting; or an equivalent combination of relevant education and experience.
Proficiency in Microsoft Office including Word, Outlook, Excel, PowerPoint and Access.
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| Preferences |
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Experience in developing and maintaining community relations.
Experience in the implementation of social media outreach.
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4/2/2014
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