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Job Description
| SENIOR FISCAL COORDINATOR |
Job Code: 1127
Pay Grade: 013
FLSA Status: Non-Exempt
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| General Functions |
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Performs advanced accounting and administrative duties in the maintenance of accurate fiscal records and reports requiring initiative and independent judgement.
Work is performed with limited supervision and is reviewed for compliance with division objectives and policies for achievement of desired results.
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| Representative Duties /Assignments |
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Duties may vary based on area of assignment or responsibility.
- Prepares and maintains accounts payable and revenue records by fund, grant, project and account. Maintains an automated accounting system.
- Audits, verifies and processes travel reimbursement requests. Receives, audits and posts revenue received and submits to Finance for deposit.
- Assists in preparing and monitoring division budget.
- Prepares budget transfer requests, purchase orders and field purchase orders. Prepares bills for purchase of services and maintains billing system records within division guidelines and procedures. Encumbers funds and processes invoices for payment.
- Coordinates purchases, deliveries and P-Card orders for goods and services procured by the division.
- Prepares monthly and quarterly financial reports for funds, grants, and projects to accurately track revenue and expenditures. Analyzes and reconciles accounts to identify discrepancies and accurately maintains records and reports. Maintains accurate records of goods and services ordered and received.
- Prepares departmental timesheets and submits to Payroll for processing.
- Makes recommendations to establish or revise divisional fiscal procedures.
- May be responsible for maintaining departmental petty cash fund. Supervises clerical staff as assigned.
- Coordinates, prepares and reviews fiscal, administrative, and outside legal services, Invitation for Bids (IFBs), Requests for Proposals (RFPs), and agreements, and follow up amendments as may be applicable.
- Coordinates and reviews fiscal and administrative contractual/Purchase Order (P.O.) items, such as: auditing proposals; assuring sufficient budget; making recommendations accordingly; troubleshooting problems (e.g., contractual compliance, scope-of-work parameters, explanations/interpretations of intended contractual services, etc.); working with internal and external staff, vendors, and other pertinent personnel; initiating and setting up meetings, fine-tuning/revising descriptions, etc.; tracking/monitoring costs.
- Works with various work groups within the division and department to develop improved fiscal and administrative procedures (workflows and processes). Initiates, coordinates, recommends, and prepares procedure documents. Monitors procedures; recommends and/or prepares revisions, as needed. Assists management in the evaluation of the successful implementation and maintenance of the procedures.
- Approves Operations and Maintenance purchases/services in LGFS.
- Maintains computerized Bill Frequency Analysis data base for use in forecasting demand for water service. Accurately formatting and updating data models, which is critical in the development of water and wastewater rates.
- Serves as point of contact on leased building maintenance and management issues which includes interfacing with other county departments (Real Estate Management, etc.) and property management company on pending issues.
- Coordinates the Division tangible property requirements and serves as the Department representative.
- Coordinates special projects, assignments, and programs.
- Coordinates special projects, assignments, and programs within the Department as requested by management.
- Analyzes and interprets proposed legislation, documents of technical and non-technical nature, emergency response plans, etc. as related to financial matters to develop and provide recommendations and/or impact statements.
- Assists in writing and processing grant applications for Federal, State, and Local funding programs.
- Coordinates financial needs during emergency operation activation.
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| Minimum Qualifications |
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Bachelor degree from an accredited institution in Accounting, Finance, Business or Public Administration or a closely related field and one year of accounting or financial experience; or an equivalent combination of relevant education and experience.
May be required to demonstrate advanced proficiency in spreadsheet and word processing software.
Maybe required to complete the minimum required emergency responder training, and participate in any disasters.
Maybe required to complete the Advanced (ICS-400) Incident Command System courses within one year of hiring. |
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| Preferences |
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Experience with federal, state and/or local grants. |
10/25/2016
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