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Job Description
| FISCAL OFFICER |
Job Code: 1125
Pay Grade: 015
FLSA Status: Exempt
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| General Functions |
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Responsible for the financial operations of a department or division. Duties include formulating budgets, establishing and maintaining billing systems, approving disbursements of funds, financial analysis, preparing fiscal reports, and assisting with processing of procurement documents and payment of invoices. |
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| Representative Duties /Assignments |
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Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification.
- Develops accounting systems and procedures necessary to carry out the fiscal activities of a department or division.
- Supervises the maintenance of general and subsidiary account ledgers, payroll records, accounts payable and purchasing.
- Supervises and participates in the preparation of fiscal statements and financial reports.
- Reviews, approves, and processes the disbursement of funds and monthly P-Card statements.
- Directs all activities associated with customer service, billing and collections.
- Receives, tracks, and processes invoices, change orders, purchase orders, and delivery orders in a timely manner.
- Maintains reports to track invoices, purchase orders, change orders and procurement contracts.
- Interprets financial data and prepares recommendations for administrative and operating management personnel.
- Coordinates the budget preparation processes for the department or division.
- Performs other related duties as assigned.
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| Minimum Qualifications |
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Bachelor's degree from an accredited institution in Business or Public Administration, Accounting, Finance, or related field and two years of experience in the accounting field, to include budget preparation, maintenance of accounting systems, and supervision. An equivalent combination of education and experience, which provides the required skills, knowledge and abilities, is acceptable.
Experience in Microsoft Office such as Excel, Word, Access, and other accounting software. |
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| Preferences |
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Understanding of governmental accounting and purchasing policies and procedures.
Advanced proficiency in spreadsheet and word processing software.
Administrative Services' Fiscal & Operational Support Division
Experience with the Advantage Financial System.
Experience reviewing and processing construction pay applications.
Experience using the e-Builder project management software. |
11/18/2022
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