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Job Description
| ADMINISTRATIVE ASSISTANT |
Job Code: 1046
Pay Grade: 013
FLSA Status: Non-Exempt
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| General Functions |
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Provides administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems.
Work is performed under the direct supervision of Division Manager and is reviewed through meetings, conferences, reports, and results achieved.
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| Representative Duties /Assignments |
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Duties may vary based on area of assignment.
- Performs various complex administrative and confidential duties supporting divisional manager.
- Composes, proofreads and edits division correspondences, documents, memos, spreadsheet, minutes, logs, and reports for final approval or signature of divisional manager.
- Provides information on county policies and procedures to county employees and citizens. Conducts research, data collection and analysis of information for use in reports, presentations and meetings.
- Provides administrative support for any board or committee established and maintained by department. Prepares board or committee decisions for presentation to the Board of County Commissioners. Records, transcribes and publishes from audio tapes or written notes/formal board minutes.
- Schedules, coordinate and prepares meetings and agendas; collects and provides support materials, coordinates staff reports and prepares consolidation of reports for use by appropriate staff, consultants and other interested parties.
- Ensures appeals and public hearings requests are handled in a timely manner. Interacts with elected officials, consultants, County staff members and the general public.
- Maintains data used in software applications, creates management reports and reviews information for compliance with County policy and procedures
- Participates in emergency activities/response.
- Performs other related duties as assigned.
Medical Clinic/Medical Examiner/EMS
- Transcribes Medical Examiner examination reports on a daily basis using all available technology and does so accurately and in a timely fashion.
- Consults medical references and materials to verify the information before the report is sent to physician for signature
- Keeps apprised of new medical terminology and diagnoses.
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| Minimum Qualifications |
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Graduation from high school or equivalent and four years of secretarial or administrative experience; or an equivalent combination of relevant education and experience.
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| Preferences |
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Ability to type at a rate of 40 correct words per minute
Experience with word processing, spreadsheet or presentation software
Medical Clinic/Medical Examiner/EMS
Associates degree in field associated with area of assignment. Certification as a Certified Medical Transcriptionist and/or Accredited Records Technician depending on area of assignment.
Fire Rescue Operations
Experience with reporting applications such as Crystal Reports.
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3/4/2022
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